Call for Abstracts: Contributed Posters
101st ESA Annual Meeting Fort Lauderdale, Florida August 7 – 12, 2016
Deadline: Thursday, February 25, 2016 at 5:00 PM Eastern (2:00 PM Pacific)
Abstracts that are incomplete or received after the deadline will not be considered.
All ESA Annual Meeting proposal and abstract deadlines are 5:00 PM Eastern so that technical support and ESA staff assistance will be immediately available when submitters need it. If you begin your submission very close to the deadline, you are choosing to take a risk and we will not make an exception if you don’t complete your submission in time. The form automatically closes at 5:00 EST / 2:00 PST whether you have completed your submission or not. All abstracts must be submitted through the online form in order to be considered. We will not accept abstracts received by email. When you submit your abstract, you will be automatically notified of receipt by an email sent to the address that you provide. If you do not receive such a notification, please contact Program Coordinator Jennifer Riem at firstname.lastname@example.org to confirm that your abstract was received. You will be able to return to the abstract to edit it until the submission deadline has passed. Information on how to do so will be included in the automated email.
For more information, including abstract guidelines, click to expand the sections below.
About Contributed Poster Abstracts
Before You Begin
- The abstract must primarily report on new work within the field of ecology. Reviews of previous work are not permissible for contributed presentations.
- The body of the abstract is up to 400 words, split between the two sections (up to 200 words each): Background/Question/Methods, in which the objective of the study is clearly identified and the methods are described; and Results/Conclusions, in which specific results of the study are explicitly reported and their implications for ecology are briefly discussed.
- The abstract must report specific results. The results may be preliminary but they may not be vague. Abstracts without explicitly stated results will be rejected.It is understandable that abstracts describing non-traditional work may lack quantitative data; however, it is still expected that the abstract will address some question and have a “take-home message” describing specific findings.
- Abstracts must be clear. Poorly written abstracts will be rejected.
- Abstracts must be written in English and must follow standard grammar and punctuation rules. Abstracts that do not meet this guideline will be rejected.
- For every author listed, their name, institution, and email are required information.
- Missing coauthors are a very common issue. Be sure to check to make sure everyone has been included.
- Any author can be designated as the presenting author. The presenting author’s name will appear in bold text. The presenting author is also the corresponding author. In order to receive notifications from us, it is important to make sure the correct person is indicated and that their email is entered correctly
If you are unsure if your presentation meets our guidelines, please ask us. We would rather talk to you about it in advance than send you a rejection notice in April. Session Assignment
- During abstract submission, you will rank 3 themes to guide the grouping of your presentation into a session with similar presentations.
- Consider the themes carefully. We encourage you to browse sessions from recent conferences (2015, 2014, 2013) to see which session themes you would feel most at home in. Your colleagues who do similar work may not be ranking the topics you would think.
- The frequency with which themes are ranked determines which themes ultimately become sessions each year.
- Poster sessions are Monday-Thursday, 4:30-6:30 PM. By submitting an abstract, you are indicating you will be available during any of the possible time slots. Special scheduling requests cannot be honored.
Editing Abstracts Abstract editing will be available for a short window (2-3 weeks) in April and early May. All presenting authors will receive instructions and a specific deadline by email. Edits are not possible outside the May editing window. Meeting Registration The presenting author of every accepted abstract will also need to register and will be reminded to do so in meeting correspondence. Registration is a separate process that will open in April.
One Presentation Rule
- Each person is allowed to submit only one abstract where they are listed as presenting author. This rule is enforced in order to encourage broad participation.
- Coauthors are not included in this rule. A person may serve as a coauthor on any number of abstracts.
Exceptions to the rule An author may submit an abstract for a second presentation if one of the abstracts:
- primarily reports on ecology education or outreach.
- primarily reports on the history of ecology as a discipline (through 2016).
- is for an Ignite presentation.
Other things you can still do that are not affected by the rule
- Serve as a session organizer and/or moderator for any session type.
- Preside over a contributed session.
- Speak in a workshop or special session.
Please contact Program Coordinator Jennifer Riem if you have questions about whether an abstract fits these criteria.
Student Presentation Award
Cancellations and No Shows
- Conversation is encouraged at our poster sessions. These sessions provide an opportunity for extended discussion and networking. A cash bar will be available.
- Poster sessions are 4:30-6:30 PM Monday through Thursday. Presenters are required to be present for the duration of their scheduled 2-hour session.
- Each presenter should hang their poster before the session begins and remove it at the end of the session.
- The Exhibit Hall will be open during the lunch break on the day of each poster session (11:30 AM – 1:30 PM) and 30 minutes before each session (the sessions are 4:30-6:30 PM and the Exhibit Hall will open at 4:00). At other times the hall will be closed. Poster presenters will also be allowed access from 7 AM to 8 AM each morning (make sure you have your badge). It is up to you whether you hang your poster early in the morning, during lunch, or right before the session begins. If you hang your poster earlier in the day, more people will see it because some attendees like to browse posters during lunch.
- There is no poster size requirement except that the poster fits on the provided board. Poster boards are landscape format with dimensions 8 ft wide x 4 feet tall (2.4 m wide x 1.2 m tall). The poster is NOT required to take up all of the space provided, only to fit comfortably within that space. In practice most posters are smaller than the board, typically in the 4-5 ft wide x 3-4 ft tall range.
- Pushpins are the only method allowed for attaching the poster to the board. These will be supplied on site.
- Poster presenters may not use audio-visual equipment. Unfortunately we cannot accommodate the space and logistical requirements for such equipment.
- Poster presenters are welcome to bring handouts. Many poster presenters bring a few 8.5×11 copies of their posters to provide as handouts. These will fit into an envelope that can be attached to the poster board using pushpins.
|February 25, 2016||Abstract submission deadline.|
|April 14, 2016||Notification of acceptance sent to presenting author.|
|May 1, 2016*||Deadline to cancel without penalty. This is also the deadline for editing abstracts.|
|May 19, 2016||Notification of scheduling (session date and time) sent to presenting author.|
* Since May 1 falls on a Sunday in 2016, we will consider cancellations received through Monday, May 2 to be timely.