{"id":1751,"date":"2014-07-18T01:58:28","date_gmt":"2014-07-18T01:58:28","guid":{"rendered":"https:\/\/esa.org\/history\/?page_id=1751"},"modified":"2025-07-07T22:13:42","modified_gmt":"2025-07-07T22:13:42","slug":"archiving-esa-related-materials","status":"publish","type":"page","link":"https:\/\/esa.org\/history\/archives\/archiving-esa-related-materials\/","title":{"rendered":"Archiving ESA-related Materials"},"content":{"rendered":"\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-7387b849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image alignright size-large size-full wp-image-4445\"><img decoding=\"async\" src=\"https:\/\/esa.org\/wp-content\/uploads\/sites\/94\/2016\/05\/UGAL-work-room.jpg\" alt=\"View of a library archive. \" class=\"img-fluid\"><figcaption class=\"wp-element-caption\">Researchers work room at the Hargrett Library.<\/figcaption><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"wp-block-paragraph\">The historical record of ESA as an organization, as well as ecology as a discipline, depends on individuals involved ensuring that records of their service are passed on for future use. Staff and officers can help fill gaps in the record by depositing materials in ESA\u2019s official archive, the University of Georgia Library, where they are available to researchers.<\/p>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\">\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What kinds of records should I save?<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Minutes (including changes to by-laws)<\/li>\n\n\n\n<li>Newsletters<\/li>\n\n\n\n<li>Annual reports if they are not printed in the Bulletin.<\/li>\n\n\n\n<li>Materials related to programs or activities, such as correspondence of officers, photographs, lists of members, and materials that demonstrate process<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Archiving ESA Records<\/strong><br>In 2011, HRC\u2019s Archives Subcommittee worked with staff at the University of Georgia to develop more detailed <a href=\"https:\/\/esa.org\/history_postprod\/wp-content\/uploads\/2017\/06\/HRCArchivingGuidelines011717.pdf\" target=\"blank\" rel=\"noopener\">Archiving Guidelines<\/a> for Staff and Officers of Sections, Chapters and Committees (pdf opens in new window).<br>These guidelines provide direction for submitting documents to ESA\u2019s official archival repository at the University of Georgia Libraries (UGAL). These guidelines are for documents of historical value that document the organizational history of ESA, its chapters, sections, committees, and other entities.<br><strong>Process for Submitting Documents<\/strong><br>Annually, ESA\u2019s Washington Office sends documents to the Hargrett Library at the University of Georgia. The documents of ESA officers and chairs could be submitted with those materials, which would require that the documents be delivered to ESA headquarters at the following address:<br>Ecological Society of America<br>Attn: Catherine O\u2019Riordan<br>1990 M Street, NW Suite 700<br>Washington, DC 20036<br>Phone: 202-833-8773<br>e-mail: esahq@esa.org<br>For direct submission of materials from ESA officers, committees, sections and chapters, contact:<br>Steven G. Armour, Archivist (<a href=\"mailto:sarmour@uga.edu\">SArmour@UGA.edu<\/a>)<br>Hargrett Rare Book and Manuscript Library,<br>University of Georgia Archives,<br>300 Hull Street, Athens GA 30602.<br>Telephone: (706) 542-0667<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\">\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Individual records<\/strong><br>Many ecologists deposit their professional papers in an appropriate archive at their institution. Often, we find documents relevant to ESA history in those collections, especially for ecologists who have served the organization in some capacity. Because these records are so important to our understanding, HRC is working to compile a \u201croad map\u201d to where the papers of prominent ecologists are located. You can help by letting us know when you encounter such collections so we can provide links to them.<br><strong>Oral histories<\/strong><br>HRC has an oral history project to capture relevant recollections of members. Interviews are captured in high-quality WAV files that are then transmitted to the ESA Archives at the University of Georgia as part of the permanent record. <a href=\"https:\/\/esa.org\/history\/hrcs-oral-history-project\/\">Read more about the Oral History project<\/a>.<br>If you would like to do an oral history pertinent to the history of ESA or ecology, or if you know of one that could be added to ESA\u2019s archives, please contact Dennis Knight, coordinator of this project, at <a href=\"mailto:dhknight@uwyo.edu\">DHKnight@UWYO.edu<\/a>. Written permission is required to record the interview. Also, the Historical Records Committee has an oral history kit that can be mailed to those interested in doing an interview. It contains a simple, high-quality digital recorder with instructions, the permission form that must be completed, and suggestions for how to proceed.<br><strong>Other digital files<\/strong><br>The Hargrett Library now also accepts official electronic records, such as meeting minutes and reports, memoranda, and important emails with attachments. These materials should be transmitted to Steven Armour at: <a href=\"mailto:sarmour@uga.edu\">SArmour@UGA.edu<\/a>. If anyone wishes to send electronic records to Steve, please also send a Word file that provides any needed context or explanation of the nature of the materials, along with the name and contact information for the person submitting the documents.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The historical record of ESA as an organization, as well as ecology as a discipline, depends on individuals involved ensuring that records of their service are passed on for future use. Staff and officers can help fill gaps in the record by depositing materials in ESA\u2019s official archive, the University of Georgia Library, where they are available to researchers. What&#8230;<\/p>\n","protected":false},"author":11104,"featured_media":0,"parent":561,"menu_order":0,"comment_status":"open","ping_status":"open","template":"","meta":{"footnotes":""},"class_list":["post-1751","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/esa.org\/history\/wp-json\/wp\/v2\/pages\/1751","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/esa.org\/history\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/esa.org\/history\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/esa.org\/history\/wp-json\/wp\/v2\/users\/11104"}],"replies":[{"embeddable":true,"href":"https:\/\/esa.org\/history\/wp-json\/wp\/v2\/comments?post=1751"}],"version-history":[{"count":1,"href":"https:\/\/esa.org\/history\/wp-json\/wp\/v2\/pages\/1751\/revisions"}],"predecessor-version":[{"id":9327,"href":"https:\/\/esa.org\/history\/wp-json\/wp\/v2\/pages\/1751\/revisions\/9327"}],"up":[{"embeddable":true,"href":"https:\/\/esa.org\/history\/wp-json\/wp\/v2\/pages\/561"}],"wp:attachment":[{"href":"https:\/\/esa.org\/history\/wp-json\/wp\/v2\/media?parent=1751"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}