{"id":1635,"date":"2025-10-06T18:39:52","date_gmt":"2025-10-06T18:39:52","guid":{"rendered":"https:\/\/esa.org\/saltlake2026\/?page_id=1635"},"modified":"2025-12-19T13:10:34","modified_gmt":"2025-12-19T13:10:34","slug":"workshop-proposals","status":"publish","type":"page","link":"https:\/\/esa.org\/saltlake2026\/past-calls-for-proposals\/workshop-proposals\/","title":{"rendered":"Workshop Proposals"},"content":{"rendered":"\n
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Submission Deadline<\/h3>\n\n\n\n
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Thursday, December 4th, 2025
5:00 PM EST (2:00 PM Pacific)<\/p>\n<\/div>\n\n\n\n

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Submit a Proposal Here<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n
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Fall 2025 Federal Government Shutdown<\/h3>\n\n\n\n

If you are an affected federal employee planning to submit a proposal, please get in touch with us<\/a>. We can work with you to help you submit as much information as possible at this stage before review and update the details later. While we can\u2019t promise we can consider late proposals, we will see what we can do on a case by case basis. It will depend on how long the shutdown lasts and how developed your proposal is.<\/p>\n<\/div>\n\n\n\n

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How to Submit<\/h3>\n\n\n\n

Please Note:<\/em><\/strong> The submission website supports the latest version of Chrome, the current and previous release of Firefox, Safari and Microsoft browsers. Cookies and JavaScript must be enabled.<\/em><\/p>\n<\/div>\n\n\n\n

You must submit your proposal using the online submission form. Proposals sent by email will not be considered. Proposals that are incomplete will not be considered.<\/p>\n\n\n\n

All ESA Annual Meeting proposal and abstract deadlines are 5:00 PM Eastern so that technical support and ESA staff assistance will be immediately available when submitters need it. If you begin your submission very close to the deadline, you are choosing to take a risk, and we will not make an exception if you are unable to complete your submission in time. The form automatically closes at 5:00 Eastern Time (2:00 Pacific Time) whether you have completed your submission or not.<\/p>\n\n\n\n

You will receive an automatic email when you complete your submission. You will be able to return to the proposal to edit it until the submission deadline has passed.<\/p>\n\n\n\n

To submit a proposal, you will need to log in using an ESA member account. If you have not been an ESA member or registered for an ESA meeting in recent years, you will need to create an ESA member account before you can submit. You do not need to pay membership dues to create an ESA member account or submit for the meeting.<\/p>\n\n\n\n

Important Note<\/h3>\n\n\n\n

ESA meetings, open to ESA members and those interested in ecology, are among the most respected meetings of ecologists in the science community. ESA is committed to providing a safe, productive and welcoming environment. All participants including, but not limited to, attendees, speakers, volunteers, exhibitors, ESA staff, service providers and others are expected to abide by the ESA Meetings Code of Conduct<\/a>. This Code of Conduct applies to all ESA meeting-related events including those sponsored by organizations other than ESA but held in conjunction with ESA events, in public or private facilities. In addition, ESA members and authors of ESA publications must adhere to the ESA Code of Ethics<\/a> and the ESA Diversity Statement<\/a>.<\/p>\n\n\n\n

<\/span>About Workshops<\/span><\/h2>\n\n\n\n

We invite proposals for workshops for the 2026 ESA Annual Meeting. All sessions this year will take place in person. We will not offer virtual or hybrid sessions. Workshops offer participants an opportunity to learn new skills through interactive instruction and hands-on training in a short, 90-minute format. These sessions are not appropriate for the presentation of formal research talks and do not include presentation abstracts. Workshops are more interactive and informal than formal paper sessions, and they can involve extended discussion as well as hands-on training. Workshops may involve one or several leaders\/presenters. A strong workshop proposal will make clear what knowledge, skills, tools, or insights participants might expect to gain from the session. You can browse examples of workshops from the 2025 meeting here<\/a>.<\/p>\n\n\n\n

\"A<\/figure>\n\n\n\n

All workshops will be open to all registered meeting attendees without any advance signup required. Session organizers should plan for a potential range of attendance numbers since attendees can decide to attend any workshop without advance notice.<\/p>\n\n\n\n

We encourage submitters to also review the calls for special sessions and Career Central sessions to consider which session type would be more appropriate for the approach you have in mind. To propose a session for longer than 90 minutes, please see our call for short courses.<\/p>\n\n\n\n

Logistical Considerations<\/h3>\n\n\n\n

Accepted workshops will be scheduled in 90-minute slots to minimize topic overlap and as meeting space and logistics allow. We cannot consider session organizer preferences for scheduling. Please note that scientific presentations are scheduled on Monday through Thursday, and some of the scheduling options would have workshops running concurrently with paper sessions. Friday is dedicated to short courses, workshops, and field trips.<\/p>\n\n\n\n

All workshop rooms will be set in theater style due to space restrictions. We cannot consider session organizer preferences for room setup.<\/p>\n\n\n\n

The standard A\/V setup is a screen, LCD projector, and laptop (with sound). Wireless internet will not be available in all session rooms this year. Please let us know in proposal if internet connectivity is important for this session. Flip charts can be requested in the proposal. Additional equipment other than wireless internet and flip charts will incur a cost for the workshop organizer. We will contact you with an estimate to confirm your request before placing an order.<\/p>\n\n\n\n

We cannot typically provide food and beverages for workshops. We are willing to consider exceptions if the workshop organizer has funding to cover all food and beverage costs for the group. If this is the case for your proposal, please contact meetings@esa.org<\/a>.<\/p>\n\n\n\n

<\/span>Proposal Format<\/span><\/h2>\n\n\n\n

The information listed below must be submitted through the online submission form. It is provided here to assist you in planning your submission. The form may differ slightly from the version listed here. You may begin a submission and then return to edit it up until the deadline.<\/p>\n\n\n\n

\"A<\/figure>\n\n\n\n

Components of a Proposal<\/h3>\n\n\n\n