{"id":2287,"date":"2026-02-02T15:34:36","date_gmt":"2026-02-02T15:34:36","guid":{"rendered":"https:\/\/esa.org\/saltlake2026\/?page_id=2287"},"modified":"2026-04-22T18:54:54","modified_gmt":"2026-04-22T18:54:54","slug":"social-event-requests","status":"publish","type":"page","link":"https:\/\/esa.org\/saltlake2026\/past-calls-for-proposals\/social-event-requests\/","title":{"rendered":"Call for Social Event Requests"},"content":{"rendered":"\n
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Submission Deadline<\/h3>\n\n\n\n

Thursday, April 16th, 2026
5:00 PM Eastern (2:00 PM Pacific)<\/p>\n\n\n\n

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Submit A Proposal Here <\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n
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How to Submit<\/h3>\n\n\n\n

Please Note:<\/em><\/strong> The submission website supports the latest version of Chrome, the current and previous release of Firefox, Safari and Microsoft browsers. Cookies and JavaScript must be enabled.<\/em><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

You must submit your proposal using the online submission form. Proposals sent by email will not be considered. Proposals that are incomplete will not be considered. <\/p>\n\n\n\n

All ESA Annual Meeting proposal and abstract deadlines are 5:00 PM Eastern so that technical support and ESA staff assistance will be immediately available when submitters need it. If you begin your submission very close to the deadline, you are choosing to take a risk, and we will not make an exception if you are unable to complete your submission in time. The form automatically closes at 5:00 Eastern Time (2:00 Pacific Time) whether you have completed your submission or not. <\/p>\n\n\n\n

You will receive an automatic email when you complete your submission. Every speaker listed in the proposal will receive a similar email. You will be able to return to the proposal to edit it until the submission deadline has passed. <\/p>\n\n\n\n

To submit a proposal, you will need to log in using an ESA member account. If you have not been an ESA member or registered for an ESA meeting in recent years, you will need to create an ESA member account before you can submit. You do not need to pay membership dues to create an ESA member account or submit for the meeting. <\/p>\n\n\n\n

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<\/span>Important Note <\/span><\/h2>\n\n\n\n

ESA meetings, open to ESA members and those interested in ecology, are among the most respected meetings of ecologists in the science community. ESA is committed to providing a safe, productive and welcoming environment. All participants including, but not limited to, attendees, speakers, volunteers, exhibitors, ESA staff, service providers and others are expected to abide by the Code of Conduct for ESA Events<\/a>. This Code of Conduct applies to all ESA meeting-related events including those sponsored by organizations other than ESA but held in conjunction with ESA events, in public or private facilities. In addition, ESA members and authors of ESA publications must adhere to the ESA Code of Ethics<\/a>. <\/p>\n\n\n\n

<\/span>About Social Events <\/span><\/h2>\n\n\n\n

We invite requests for social events for the 2026 Annual Meeting. Networking is one of the most important benefits of conference attendance. Whether it\u2019s a small business meeting or a large evening mixer with food, beverages, and A\/V, a little advance planning goes a long way. To help us provide the appropriate setup and meet your logistical needs, anyone planning a social event (mixer, reception, business meeting) as part of the meeting program is required to submit an event request in advance. Social events can be requested for Monday through Thursday. If you are requesting multiple social events, you should submit a separate request for each event. If you are holding an offsite event and would like us to include it in the online program, please submit an event request and provide the offsite location. Unless the event is ticketed, social events are open to all registered meeting attendees without any advance signup required. <\/p>\n\n\n\n

All social events will take place in person in Salt Lake City. There are no remote or hybrid options this year. Social events are not scheduled concurrently with oral or poster sessions. Social events will be scheduled to minimize topic overlap and as meeting space and logistics allow. We are planning to schedule social events for the traditional breakfast, lunch, and evening time slots. See the Event Request Format section for a complete list of potential timeslots. <\/p>\n\n\n\n

We will accommodate room set requests as much as logistical constraints allow. We can only fulfill requests for food service, beverage service, or equipment that incurs costs if there is a source of funding available. <\/p>\n\n\n\n

Feel free to contact us (meetings@esa.org<\/a>) if you have questions about planning your event. We can help you figure out what you need to request to plan the event you have in mind. If you are organizing an event that ESA has hosted before, we can help you estimate how many attendees you might expect based on past years. <\/p>\n\n\n\n

Advice To Help Your Submission Go Smoothly<\/h3>\n\n\n\n