{"id":263,"date":"2026-11-04T02:23:07","date_gmt":"2026-11-04T02:23:07","guid":{"rendered":"https:\/\/esa.org\/wise\/?page_id=263"},"modified":"2026-11-04T02:24:52","modified_gmt":"2026-11-04T02:24:52","slug":"guidelines","status":"publish","type":"page","link":"https:\/\/esa.org\/wise\/guidelines\/","title":{"rendered":"Guidelines"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Women in (Soil) Ecology, 2026<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Statement of purpose:<\/strong>\u00a0The purpose of the Women in (Soil) Ecology Section of the Society, hereafter the \u201cSection\u201d, is to (1) promote communication and network building between ecologists who identify as women working in ecology across all sectors, with a particular focus on early career members and those focused on soil ecology, (2) serve as a formal means of communicating the interests and concerns of women ecologists with the Society; (3)\u00a0 increase participation of individuals from underrepresented groups and promote their interests within the Society; (4) advocate for closing racial and gender wage gaps. The purpose of the section shall be reviewed and renewed by a vote of the membership every five years.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Any person who wishes to become a member of the Women in (Soil) Ecology Section of the Ecological Society of America must be a member in good standing of the parent Society. Dues to the section will be $7 per regular member and $5 per student or developing country member, which provides the section\u2019s primary budget.\u00a0<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Officers:\u00a0<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Officer<\/strong><\/td><td><strong>Term<\/strong><\/td><\/tr><tr><td>Chair<\/td><td>1 year<\/td><\/tr><tr><td>Chair-elect<\/td><td>1 year<\/td><\/tr><tr><td>Secretary<\/td><td>1 year<\/td><\/tr><tr><td>Mentorship Coordinator<\/td><td>1 year<\/td><\/tr><tr><td>*Council Representative<\/td><td>2 years<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">The\u00a0<strong>chair<\/strong>\u00a0is directly responsible for the business of the section. They are the only officer authorized to submit a check request or reimbursement. The chair convenes executive team and membership meetings, liaises with other ESA sections or chapters, attends informational or collaborative calls with staff, and is the default representative to the ESA Council if another member has not been appointed to the role. The chair appoints members to working groups, as necessary. The chair is responsible for managing the section\u2019s assigned budget.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The\u00a0<strong>chair-elect<\/strong>\u00a0shadows the chair and may convene or attend meetings as an official representative of the section in the chair\u2019s stead. The chair-elect also leads the organization of scientific or other content for in-person meetings or virtual events, with support from the chair and other members. At the end of their year in office, the chair-elect automatically rises to the role of chair.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The\u00a0<strong>secretary<\/strong>\u00a0keeps the records of the section and leads nominations and elections.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The\u00a0<strong>mentorship coordinator<\/strong>\u00a0is responsible for communications with mentorship matches, working with the leadership team to create matches and creating opportunities for matches to engage with one another virtually and at annual Society conferences.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The\u00a0<strong>Council representative<\/strong>, if the position is vacant, is by default the current chair, who holds the position for the full term unless a permanent replacement is appointed. The representative attends meetings of the ESA Council and may contribute to task forces or working groups of that entity. If not the chair, the representative shall also be invited to executive committee meetings (ex officio).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Nominations for opening positions will be solicited from the membership by November 1 of each year. Elections will be carried out by electronic ballot and completed no later than December 10. Winners will be determined by simple majority, or plurality in the event of 3 or more candidates for the role. Terms begin on the first of the year and run on the calendar year. In the event that a position must be filled on an interim basis, an office-holder who is appointed in the second half of the year (July-December) may remain in office through the end of the next calendar year.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Total expenses of the section shall not exceed the sum of the amount allotted to it as part of the annual ESA budget, plus the amount received as donations and other revenue (as appropriate, determined by the ESA director of finance). The amount of dues allocated each year is based on the membership of the group the prior calendar year.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Dues funds must be spent in the calendar year they were allotted. Staff will provide each year\u2019s dues-based budget in January.<\/li>\n\n\n\n<li>Funds from sponsorships and merchandise sales proceeds must be spent within the fiscal year (July-June) they were obtained.<\/li>\n\n\n\n<li>The ESA Governing Board may elect to designate a large sum obtained late in the fiscal year for a particular purpose to be spent in the following fiscal year. Otherwise, funds do not carry over; funds unspent at the time they expire are directed to ESA\u2019s strategic reserve. If the section is dissolved, any funds allocated for that fiscal year will be transferred to ESA\u2019s general fund.<\/li>\n\n\n\n<li>Donations to the section that are designated for a specific purpose by the donor may only be used for that purpose. They are also exempt from expiration at the end of the calendar or fiscal year.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">No officer or member of the section shall have the authority to incur expenses in the name of the group or ESA, except as specified in the ESA Policies and Procedures. Officers of the section are barred from any private inurement through the section\u2019s assigned budget.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The executive committee will meet semiannually to discuss ongoing activities, and at least once prior to August the ESA Annual Meeting and the section\/chapter\u2019s role in it; general members are welcome to join. Except under emergency circumstances, notice of executive meetings will be distributed to members at least 10 days prior. The executive may seek to appoint ad hoc groups of members to address certain issues or tasks; the chair will appoint the lead of that group.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The section will hold a business meeting at least once per year as determined by the executive committee. Additional meetings may be called by the executive committee or on written request by at least 5 members of the section. Notice of any business meeting will be shared with all members of the group at least 30 days in advance.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In addition to business meetings and elections, the chair and\/or executive committee will submit an annual report to the ESA Council, as requested by staff.\u00a0<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The section will annually conduct activities for members as required in the section and chapter guide book.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Amendments to this document may be made by ESA\u2019s Council Leadership Team, in consultation with the Council. Should the group\u2019s leadership wish to amend, a written memo describing the change will be submitted to Council; the general membership may also request such a change by submitting in writing to the executive committee.Members are encouraged to review the purpose of this section at least every 5 years, and vote to renew or amend at a business meeting; changes require a 2\/3 vote of the members present. The matter must be shared with the members in the notice of the meeting 60 days prior. As appropriate, the vote may be held electronically, in which case all members are eligible to vote.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Women in (Soil) Ecology, 2026 Statement of purpose:\u00a0The purpose of the Women in (Soil) Ecology Section of the Society, hereafter the \u201cSection\u201d, is to (1) promote communication and network building between ecologists who identify as women working in ecology across all sectors, with a particular focus on early career members and those focused on soil ecology, (2) serve as a&#8230;<\/p>\n","protected":false},"author":11175,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"ngg_post_thumbnail":0,"footnotes":""},"class_list":["post-263","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/esa.org\/wise\/wp-json\/wp\/v2\/pages\/263","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/esa.org\/wise\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/esa.org\/wise\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/esa.org\/wise\/wp-json\/wp\/v2\/users\/11175"}],"replies":[{"embeddable":true,"href":"https:\/\/esa.org\/wise\/wp-json\/wp\/v2\/comments?post=263"}],"version-history":[{"count":3,"href":"https:\/\/esa.org\/wise\/wp-json\/wp\/v2\/pages\/263\/revisions"}],"predecessor-version":[{"id":268,"href":"https:\/\/esa.org\/wise\/wp-json\/wp\/v2\/pages\/263\/revisions\/268"}],"wp:attachment":[{"href":"https:\/\/esa.org\/wise\/wp-json\/wp\/v2\/media?parent=263"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}