The historical record of ESA as an organization, as well as ecology as a discipline, depends on individuals involved ensuring that records of their service are passed on for future use. Staff and officers can help fill gaps in the record by depositing materials in ESA’s official archive, the University of Georgia Library.
What kinds of records should I save?
- Minutes (including changes to by-laws)
- Annual reports if they are not printed in the Bulletin.
- Materials related to programs or activities, such as correspondence of officers, photographs, lists of members, and materials that demonstrate process
Archiving ESA Records
In 2011, HRC’s Archives Subcommittee worked with staff at the University of Georgia to develop more detailed Archiving Guidelines for Staff and Officers of Sections, Chapters and Committees (pdf).
These guidelines provide direction for submitting documents to ESA’s official archival repository at the University of Georgia Libraries (UGAL). These guidelines are for documents of historical value that document the organizational history of ESA, its chapters, sections, committees, and other entities.
Many ecologists deposit their professional papers in an appropriate archive at their institution. Often, we find documents relevant to ESA history in those collections, especially for ecologists who have served the organization in some capacity. Because these records are so important to our understanding, HRC is working to compile a “road map” to where the papers of prominent ecologists are located. You can help by letting us know when you encounter such collections so we can provide links to them here.