Registration is open!
Members get the best pricing for events. Become a member.
How to Register
Login is required to register for the meeting.
- First time attending the ESA meeting or otherwise creating an account with us? Please click join as a member or create a web account (non-member ESA account).
- Previous member and wish to renew? You can when you are logged in!
- Not sure if your membership is current, or you have an account? You can find out on the portal as well.
Now you’re ready to register! If you joined to get the membership rate, after completing the transaction for membership, please log out and log back in to the portal to receive member pricing for the meeting.
Registration Types
Full Week Registration
You will have access to all sessions and social events except for a few that require an additional fee (field trips, short courses, and ticketed social events such as the Science on Tap, and Student Mixer). The Welcome Reception on Sunday and the Closing Networking Reception on Thursday are included for all registered attendees with no ticket required. Full meeting registration includes a complimentary coffee break each morning and light food and refreshments during every poster session.
One Day Registration
You will have access to all sessions and social events except for a few that require an additional fee (field trips, short courses, and ticketed social events such as the Science on Tap, and Student Mixer) that are taking place only on the one day you have selected. If you want to attend sessions on multiple days, you need to register for a full conference registration.
Guest Registration
Access to non-scientific portions of the meeting program (social events, field trips) only for the family or friends of the Full-Week or One-Day registrants. Additional fees to register for individual trips or social events also apply for guests. Anyone who plans to attend scientific sessions (oral/special sessions, posters, workshops) should not register as a guest. If you are coming with a childcare provider (spouse, partner, family member, nanny, etc.), please contact the ESA REGISTRAR for assistance.
A guest is defined as a spouse, significant other, or family member who is not a member of ESA and who may not have an interest in ecology but will attend purely to accompany a family member or friend. Professional colleagues must register independently.
All deadlines are 5:00 PM Eastern (2:00 PM Pacific) Time.
In Person Full-Week Registration Fees
| Registration Type | EARLY BIRD until June 18 | REGULAR June 18 – July 9 | ADVANCE from July 9 | |
| Regular | Member | $600 | $700 | $730 |
| Non-Member | $895 | $995 | $1,045 | |
| Emeritus Member | $305 | $340 | $375 | |
| Student | Member | $285 | $310 | $340 |
| Non-Member | $380 | $415 | $455 | |
| K-12 / Pre-College Educator | $340 | $375 | $415 | |
| Developing Country | Member | $185 | $205 | $230 |
| Non-Member | $280 | $310 | $330 |
In Person One-Day Registration Fees
| Registration Type | Monday, July 27 – Thursday, July 30 | Sunday, July 26 or Friday, July 31 | |
| Regular | Member | $275 | $80 |
| Non-Member | $350 | $100 | |
| Emeritus Member | $135 | $80 | |
| Student | Member | $135 | $80 |
| Non-Member | $210 | $100 | |
| K-12 / Pre-College Educator | $210 | $100 | |
| Developing Country | Member | $125 | $80 |
| Non-Member | $140 | $100 |
*** Member is defined as being a current ESA member. ***
Refund and Cancellation Policy
Written notification of cancellation must be emailed to ESA REGISTRAR. Attendee registration must be cancelled by July 16th and a USD $75.00 fee will be assessed for processing refunds. Refunds are made to the original form of payment. No refunds will be given for request received starting July 17th. For questions regarding registration: email ESA REGISTRAR or call (202) 833-8773.
Refreshments
- All conference registrations include access to the opening reception, daily morning and afternoon coffee breaks, daily poster session refreshments, and the closing reception. Meals are not provided for the conference as a part of your registration fee.
- Some ticketed events (i.e. field trips) include food as part of their additional registration fee.
Meeting Code of Conduct and Privacy Policy
All attendees must accept the ESA Meetings Code of Conduct. For more information on how we process and secure your data, view our Privacy Policy.
Registration FAQs
When I am logged in and completing my registration form, I see the wrong registration rate (i.e., non-member when I am a member who recently joinedor renewed). What should I do?
When I am logged in and completing my registration form, I see the wrong registration rate (i.e., non-member when I am a member who recently joinedor renewed). What should I do?
This most likely means your ESA profile is not reflecting your current membership status with ESA. If you joined or renewed the same day you are registering, please try logging out and logging back in. If this does not resolve the issue, please email us at registrar@esa.org and we can investigate this for you.
Can I register someone else for the meeting?
You can register someone else, but it requires logging in to their account and using their credentials. If they do not have a profile with ESA, you can make one for them and register from that account.
After answering the questions on the registration form, I am having trouble proceeding to the next step. What should I do?
Click “Save Responses”, and you should be able to progress to the next step and complete your registration.
I would like to return to my meeting registration form to update some of the information. How can I do that?
Log into your ESA account. Click “Account Access”, then hover over “Annual Meeting”, and click “My event receipts”. Under “Event” click “ESA 2025 Meeting”, then click “Edit registrant information”. Remember to save your responses when you are finished by clicking “Update Responses.”
I need a receipt for my registration. Where can I find that?
Log into your ESA account. Click “Account Access”, hover over “Annual Meeting”, and click “My event receipts”. You should see an Order Number. Click on that and then you can download your receipt as a PDF by clicking on the PDF symbol.
I registered before I had been notified about a registration grant and just learned I was approved for funding. What should I do?
Please email registrar@esa.org to request a refund. This process can take 2-3 weeks.
